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Hygiene surveys in the wire frame model,
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Purpose
A hygiene survey sees a lab technician visiting a client site and
sampling a number of ‘Surfaces’ for analysis
back at the lab
99% of Surveys always include a Visual inspection and scoring of
the site at certain areas. These scores, ‘Visuals’,
are handled per Inspection request for the sake of modularity and
the rare future instance where only a visual inspection might be
requested
A Hygiene survey can thus be seen as having two parts, surfaces
and visuals and this relationship is maintained for workflow,
reporting and invoicing purposes
As for ARs, clients may request hygiene surveys remotely and may
compile the sites to be surveyed themselves. Alternatively labclerks
may do it for them
They do so using an existing survey template or build it from scratch
On the date of the survey, the labtechnician prints the SR, and
uses it on-site – she takes samples at the prescribed places
and captures any data required, ie visual scores for the associated
, onto the printed SR. The latter functionality can in the future
be automated thru the use of PDAs
Back at the lab, analysis and inspection results are captured into
the system.
Like ARs, SRs go through verification and publication status changes
executed by the labmanager
Individual surface samples and their analyses are treated as ARs,
maybe with different prefix and never shown as such, and its underlying
functionality used for analysis retraction/publication workflow,
logs etc
Re-testing of suspect values
At times analyses maybe repeated to confirm suspicious results.
These are then marked ‘confirmed/retested’ on the survey
Hygiene efficiency ratings….
also shown in lists
bottom of all pages
only shows associated surveys' lines if available
Survey statuses
Due, Sampled, To be verified, Verified, Published
Use case - Creating, maintaining and eventually publishing a
survey
Role players - client, labclerk, labtechnician,
labmanager
the role player navigates to the client’s ‘Surveys’ page
she clicks [add new]
the same client status checks and workflows are carried out as specified
for ARs
SR header properties are put together exactly like for ARs, see
the corresponding page in the wire frame model
any existing SR can be saved as survey template (ST) for future
use
for the SR to be created from an existing ST, the plant for the
survey must be provided since the template contains the survey
surfaces areas per site
created from and ST, the SR will have many fields completed,
but the role player may edit, add or delete some of the information
if there will be a visual inspection assessment to be done during
the survey as well, the role player selects that option
she’ll then be led through a workflow to also create a
visual inspection request (IR) as describe
elsewhere. in this work flow the system creates a new inspection
request with the client and header properties shared with the
survey request inherited as defaults
she saves the SR
like for ARs a notification of the pending survey is posted to
lab staff: clerks, technicians and managers
the role player to execute the survey, prints it and any associated
IRs, and sets off to the plant/farm
she captures data available on-site firstly on paper
and when back at the lab, into the LIMS
as analysis results become available in the lab, it is captured
on the SR and submitted for verification
the system calculates averages, ratings and interpretations as
stipulated for the individual analyses in their set-ups (like
fir MicroB ARs)
Role players enter any ad hoc remarks as required
the labmanager retracts, or verifies and publishes the results
once verified, clients see results data
in publication, the results are e-mailed/faxed to the requestor
and her recipient list
the publication includes:
survey ID
client address & contact details
cc list
sampled by. selected from labtechnicians at creation
order no
the responsible manager
the responsible microbiologist (automatically logged)
date requested (automatically logged)
date/time sampled
date/time survey started (automatically logged)
date/time survey completed (automatically logged)
date/time published (automatically logged)
averaged scores
visuals inspection (IR) link
insertion blobs, ie interpretation tables
Prices and Price summary, incl. travel costs, travel costs,
survey charges
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